Contact and booking

In these terms and conditions, the following definitions shall apply:

1. “Organizer” shall mean the International Society of Nephrology (ISN), including its volunteers, officers and staff, as well as leadership and staff of the co-host society.
2. “Participant” shall include the person being described as such in the booking form and all employees and agents of such person and shall, if applicable, also include permitted sub-licensees of the exhibitor.
3. “Contract” shall mean the contract established between the Organizer and the Participant, upon these terms and conditions, in the Event.
4. “Event” shall mean the ISN Frontiers Meeting 2026 to be held in China in September 2026.
5. “Exhibition” shall mean the exhibition section of the Event.
6. “Prospectus” shall mean this online sponsorship brochure supplied by the Organizer to the Participant.
7. “Item(s)” shall mean any bookable item laid out in this document including but not limited to exhibition space, industry sessions, sponsorship, advertising space, meeting space and/or other support relating to the Event.
8. “Fee(s)” shall mean the amount payable for the Item(s) by the Participant.

1. By submitting the booking form, the Participant accepts all terms and conditions laid out in the document. All signed booking forms are irrevocable.
2. Applications must be submitted by the Participant under whose name the Item is to be listed.
3. Fee(s) for all Item(s) must be fully paid by August 5, 2026. If a booking form is received within 30 days of the Event (i.e. on or after August 5, 2026), 100% of the Fee must be paid by bank transfer at the time of application, and received before the Event.
4. Failure to pay Fee(s) cancels your booking. No Participant will be allowed to participate or have access to the Event should the payment not have been received by the Organizer prior to the event and within the stipulated deadline.
5. Any late payment (i.e. receipt of money by organizer 30 days beyond the due date stipulated) will be subject to a penalty of 21% APR (Annual Percentage Rate) on the total amount invoiced.
6. All partial or total cancellations for Item(s) must be made in writing to the Organizer by the Participant.
7. The Organizer maintains a cancellation fee of 50% for Item(s) cancelled prior to April 5, 2026. No refunds of Fee(s) will be issued for cancellations of Item(s) received in writing after April 5, 2026.
8. Should the agreed total amount have not yet been collected by Organizer, the Participant will remain bound to make the appropriate and invoiced Fee in accordance with the preceding timings and reimbursement schedule.
9. The Organizer is free to assign any cancelled Item(s) to other Participants.
10. Any refund to be made will be processed after the Event and will be settled no later than March 9, 2027.

1. The Organizer reserves the right to alter the schedule of the Event. Any amendments of the schedule implemented by the Organizer shall not justify partial or total cancellation by the Participant.
2. The Organizer reserves the right to amend formats of (or elements of) the Event. Any amendments relating to the agreement with the Participant, will be communicated in writing to the Participant. Amendments of formats by the Organizer for activities under the agreement with the Participant, and not deemed appropriate by the Participant shall justify partial or total cancellation and reimbursement of contract value minus reasonable amounts for elements delivered to be decided by the Organizer.
3. The performance of this agreement by either party is subject to acts reasonably beyond the control of the Organizers (war, government regulations, global pandemic, disaster, strikes, civil disorder, curtailment of transportation facilities, or other emergencies). If such acts make it illegal or else, deemed impossible by the Organizer, to host the Event and deliver the elements under this agreement, the Fees will be reimbursed minus reasonable amounts for elements delivered, decided by the Organizer.
4. Neither party will be liable for any failure or delay in the performance of the Agreement which is caused by circumstances beyond the reasonable control of the party concerned including without limitation software or issue with the hosting platform, acts of God, pandemic, war or national emergency, acts of terrorism, strike, lockout, fire, explosion, volcanic eruption and flood (“Force Majeure”), provided always that the de-faulting party uses all reasonable endeavors (but without an obligation to incur cost) to minimize the period of disruption caused by Force Majeure.

1. The Organizer has absolute discretion in the admission of Participants, and reserves the right to decline any application without giving any reason.
2. The Participant acknowledges and accepts that it will bear the risk that any information and/or not submitted within any communicated deadline, or not submitted using the instructed method may not receive any or all of the promised benefits laid out in the Prospectus.
3. The Participant acknowledges and accepts that certain benefits relate to communications planned on exact dates, and are therefore, subject to having booked in advance of these planned communications. The benefit will not apply if the Participant books after these dates. The Organizer will make reasonable efforts to suggest an alternative benefit where possible.
4. The Participant may be required to provide content for benefits for which the Organizer will communicate specifications and deadlines to receive. The benefit will not apply if the Participant does not share content by fixed deadlines.
5. Further rules and regulations pertaining to the Item(s), in particular Industry Symposia can be found in the manuals and other documents supplied by the Organizer. The Organizer may at any time and from time to time make further rules and regulations (having immediate effect) in relation to any aspect of the Event. Such rules and regulations shall be deemed to form part of this Agreement, and shall be binding on the Participant.

No waiver by the Organizer of any of the provisions of these rules and regulations or of any of its rights hereunder shall have effect unless given in writing and signed by the Organizer. The waiver by the Organizer of any of these rules and regulations shall not prevent the subsequent enforcement of these rules and regulations and shall not be deemed to act as a waiver in respect of any subsequent breach.

The Organizer reserves the right to terminate without notice a Participant’s right to participate in the Event upon occurrence of any of the following events:

1. If Participant or any of its representatives commits a breach of any of these rules and regulations; or
2. If Organizer believes that the Participant is conducting an activity that does not conform to the nature and purpose of the Event or if proper use is not being made of the space; or
3. If Participant is, for any reason, unable to meet his contractual obligations.
4. If a Participant’s right to participate in the Event is terminated, the Participant shall have no claim for refund of any Fees paid to the Organizer.

1. The Participant shall provide the Organizer with their company and contact information which includes, but is not limited to: company name, mailing address, contact persons, titles, phone, email addresses. Organizer is liable to store this data and share with relevant parties strictly for the purpose of Event organization. Organizer shall only share personal details with relevant suppliers to perform necessary planning.
2. In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from the Organizers, access to and rectification or erasure of your (personal) data or restriction of processing concerning your data. For such request Participants must contact the Organizers (be aware that a proof of identity will be requested during the process).
3. The Participant shall not disclose inappropriate information or use any technical or confidential information regarding the business or affairs of the Organizer or any of the other Participants of the Event acquired by way of the Participant’s Contract to participate in the Event.

These terms and conditions shall be governed by and construed in accordance with the laws of USA. Any disputes or claims arising out of or in connection with these terms and conditions shall be submitted to the courts of USA.