Important dates

Where do I go to upload my content?

To edit your showcase, access your industry portal and click on the Industry Showcase button. This will be available in October 2021.

Is there a deadline to build our booth?

Final checks will take place on February 21, 2022. Please note you will still be able to make changes to your showcase at any time the platform is live from 24 February – 31 March 2022.

Building your booth on WCN platform

Company logo

Two versions of your company logo are required:

960 x 540 pixels (Main logo)

160 x 90 pixels (Used a thumbnail where needed)

It is important that your images stick to these proportions. To have bigger sizes is not a problem but the width and height ratio must be respected (190×90 -> 380x 80 etc.)

Company website URL

There are no max characters. It is advised to use a URL shortener.

Company description

Max 1000 characters allowed for your company description. Links and formatting can be included. However unnecessary html encoding is removed after final edit.

PDF x 3

You will need the design in two formats:

• PNG or JPEG format. The specifications are 750w x 1000h.
• PDF format. We recommend that the size of your PDF is between 2GB – 4GB. Any dimension is accepted.

Please note – when naming the PDFs in the form, you must use different names for each one otherwise they will not show.

Banner

The banner displays at the top of your showcase. The specifications are 1500w x 580h.

Possibility to add disclaimers

During booth set-up, there is a field to turn on a disclaimer message that will pop-up as delegates enter the virtual booth. You can customize this message.

Previewing my showcase

You will be able to preview how your showcase looks at the end of the upload process. You can preview any changes you make immediately. If you do not see your changes, please refresh the page.

Industry access badges

You can request an unlimited number of complimentary industry access badges for your staff to use for organizing purposes. Industry access badges have access to The Global Nephrology Village, industry Showcase and Networking. 

How to order extra registrations

1. Go to portal and click on button: Add registrations to my group
2. The form will ask you to confirm your details and then click Next (bottom right)
3. Select the type of badge you need and confirm the amount needed. Click Next.
4. If you have selected a registration with a fee, complete the Payment

How to provide names for registrations

Go to portal and click on button: Complete badge names for my group

The main contact should provide the following information for each delegate in your group: title, name, surname, country, and email address.

Please check that participant’s names are entered correctly (example format: John Smith). Names should not be entered in CAPITAL letters.

Deadline: February 11, 2022.

How can we reach out to delegates?

How can delegates access the booth?

Delegates will enter WCN’22 and click on the button Global Nephrology Village. This will take them to the Village lobby area where they can enter your societies booth.

How long will my booth be available to view by WCN attendees?

Global Nephrology Village main dates are from February 24 – 27, 2022. The WCN event (including GNV) remains open until March 31, 2022.

What are the exhibition hours?

As an international congress with delegates attending both first broadcasts and on-demand content 24/7 throughout the event, we do not set any exhibition hours in which we ask you to be present on your booth. We recommend being available during break times.

Editing access to your showcase by health care professional status

Each exhibitor will decide if their showcase is accessible by non / health care professionals during the booth building form.

When delegates access WCN for the first time, they will be asked if they are a prescribing health care professional.

Editing access to showcase content per country of delegate

You can choose to restrict who can view the PDFs uploaded to your booth by country of delegate.

When you upload your PDF on the form, there is an option to choose countries that should not be able to view certain content.

Once activated, the delegate from the restricted-country will still be allowed access to your showcase (and view your company description, logo etc.). However, the restricted content (PDF) product picture will be blurred and no click-action will be available to open the PDF.

Can I view the showcase on different devices?

All layouts will adapt to the screen size of the device. Please note that booth visuals are not supported on iOS devices and will not show.

Can I log into WCN on different devices?

Yes, you can log in on multiple devices.

What data will we receive about WCN’22?

Upon request, Global Nephrology Village exhibitors will be able to receive a WCN’22 statistics report after the congress with information such as: total number of delegates, % breakdown of interests and practice settings, country and region data, and abstract statistics.  This information is general and will not identify any delegate individually.

What data will we receive about our showcase?

Upon request, Global Nephrology Village exhibitors will be able to receive an export of their booth metrics. It will show the unique amount of visits and the total amount of visits to your booth. If the participant has agreed to share their data, the report will contain their registration information including: date of visit, first name, surname, gender, email, affiliation and country. It may also contain: area of activity, professional interest, practice setting (to be confirmed). This data will identify delegate(s) individually and is only shared upon their consent. When delegates log-in to WCN for the first time, they will be prompted to update their profile and set the following preferences:

• Please do (not) share my details with organizers of symposia sessions I attend
• Please do (not) share my details with booths I visit in the Industry Showcase

If the delegate does not give consent to share their registration details, the line in the report will not include any of the abovementioned data.

Will we receive data about other exhibitors?

Exhibitors will only receive information pertaining to their own booth. They will not receive a comparison report to other exhibitors.

What is included in the promo pack?

• Congress banners
• Congress presentation slide
• VWCN logo in various formats
• Social media image templates
• Suggested text for your social media posts
• Official VWCN hashtags

Can we receive the URL of our booth to plan promotion?

Yes – before the congress you will receive the direct URL for your booth access that you can use in your own promotion ONLY as from when the exhibition officially opens on February 24, 2022.

Please note if you are using the microsite option, you must include the booth URL in any promotional material rather than the microsite URL. This is to keep accessibility for registered delegates and the organizer to be able to provide metrics.