A series of webinars will be organized for our industry partners to ask their questions live to the team. 

The webinars will take audiences through various elements of exhibition and industry symposia set-up. The topics and dates for each webinar will be shared soon. 

Webinars have been arranged at varying times to accommodate for different time zones. All webinars will be recorded and posted here shortly after. 

Important dates

What is the deadline to submit symposia program proposals?

You must submit the program of your industry symposia for approval by October 15, 2021 (first draft) and November 12, 2021 (final draft). 

How do I submit?

Submission is made via an online form on the Industry Portal. You must log-in to the Industry Portal using the log-in provided to you, click on the button INDUSTRY SYMPOSIUM PROGRAM SUBMISSION. It will open up a form for you to fill in the details of your program.

What information is required?

Session information

• Session title (max 25 words)
• Date
• Start time (MYT)
• End time (MYT)
• Session duration (in minutes)

Chair(s)

• Title
• First name
• Last name
• Institute
• Country
• Email (Please note this email is used to arrange time slot of session recording)

Speaker(s)

• Presentation title
• Title
• First name
• Last name
• Institute
• Country
• Email
• Start time
• Duration (in minutes)

Who are the programs approved by?

The content of industry sessions must be submitted for review and approval by the WCN Congress Organizing Committee (COC) who will ascertain the scientific value of the program. Approval or suggestions for changes by the COC will be communicated and these recommendations must be taken into consideration. Changes cannot be made without approval.

When will we know if the program is approved?

We will confirm within 2-3 weeks of submitting your program.

Are there any other considerations?

In line with the ISN Position Statement on Diversity, we ask that industry symposia programs are diverse from a gender, ethnicity and cultural perspective.

Will sessions be subtitled?

All pre-recorded WCN sessions are automatically subtitled with English subtitles. Please request in advance if you do not wish to have subtitles added to your symposia.

Social Media Post 

All industry symposia bookings come with the opportunity to organize a social media post to promote the session. The sponsor shall provide the image and text for the post, and decide which platform to send from (from the below list): 

Facebook: 32k+ fans  https://www.facebook.com/ISNkidneycare  

Twitter:  11.7k+ followers  https://twitter.com/ISNkidneycare  

LinkedIn: 8.1k+ followers  https://www.linkedin.com/company/isnkidneycare/ 

Instagram: 1,600+ followers I  https://www.instagram.com/isnkidneycare/   

Deadline: By February 10, 2022 please submit the following details by email to [email protected]: 

• Your preferred time/date (This will be approved by our ISN Social Media Manager against editorial calendars) 
• Chosen social media 
• Content of push notification (Text and URL) 

Schedule will be allocated by first come, first serve. No specific product advertising allowed. GIF/animated images are not recommended as can affect quality. 72 DPI is optimal for all web artwork. It is possible to purchase additional posts. Please check Advertising for more information.  

Program E-Book 

All industry symposia have the opportunity to provide an brochure visual to be placed in the symposia program e-book. The e-book will be displayed on the WCN congress website for delegates.  

Specifications: A4 size (210 x 297 mm/8.3 x 11.7 inches) PDF format

Deadline to submit: January 21, 2022  by email to [email protected] 

Access restrictions

It is possible to restrict access to your symposia session by healthcare professional (HCP) status of the delegate in this section.

Banner above video

Please provide the banner visual that will display above your virtual symposium video.

Specifications: 1200 x 110px

Banner(s) in waiting room

Please provide the banner(s) that will display in the waiting room area of your symposium. Delegates are taken to the waiting room if the session is taking place in more than 15 minutes time.

Specifications: 165 x 275 px

You can provide separate visuals for left and right, or the same visual for both.

Polling moderator (Sli.do)

You must submit the name of the person to set-up and moderate the polling during your session. Maximum 3. This is only if you plan to have polls. Please see Polling section for more information.

What is the current industry symposia schedule?

You may find the most up-to-date schedule here: Industry Symposium – World Congress of Nephrology (theisn.org)

How long is the session?

The slot is 60 minutes long. We recommend a structure of 45-minutes of pre-recorded presentations followed by 15-minutes of live Q&A. After 60 minutes, the broadcasting will end.

How long are industry sessions available for?

24 – 27 February 2022: First broadcast

until May 31, 2022: Available on-demand on WCN virtual platform

after May 31, 2022: Available on ISN Academy (open-access)

Please contact us if you would like your session to be removed at any time different to the above schedule.

What is the process to pre-record the symposia presentations?

Step one

Submit your program proposal and receive approval.

Step two

Speaker(s) will be sent a link to book a timeslot to pre-record their presentation. They will choose a time that suits them and confirm. They will receive by email a link to the meeting and option to add to their calendar.

This link is sent to the speaker email provided during program submission form.

Pre-recordings will take place the week of January 24 – 28, 2022. There are 8 timeslots available per day between 09:00 and 16:00 CET  The week is reserved only for industry symposia speakers and it is not possible to extend this timeline.

Bookings are first come, first serve.

Step three

The speaker will need to upload their presentation slides before the booked pre-recording session. Speaker(s) will have access to the WCN speaker portal to upload their presentation. They click on the button: MY PRESENTATION UPLOAD.

Step four

The speaker will join the pre-recording session. They will have up to 1-hour to record their presentation. There will be a dedicated technician to guide the speaker through the process.

Can we join our speakers in the pre-recording sessions?

Yes – Please ask your speaker(s) to forward you the calendar invitation after they have confirmed their timeslot. Multiple people can join the speaker as they record.

Can we pre-record our own materials?

Yes – although we recommend to pre-record with the WCN team, it is possible to provide your own file. The deadline to submit this is February 2, 2022. You must submit the video file to this email: [email protected]. Your video must be MP4 format in full HD resolution. Please provide a file with all presentations combined.

How do viewers submit questions?

In the session, to the right of the video stream will be the live Q&A box. Viewers can submit questions. They can up-vote or down-vote others questions.

How do speaker(s) and chair(s) join the live Q&A on the day?

Speaker(s) and chair(s) will be given a link to join the live Q&A. They will join a zoom webinar all together. The technician will be there to guide them through. They will be notified when the live Q&A is beginning so they are prepared to go live.

We advise speaker(s) and chair(s) to wear the same outfit they wore to pre-record their session for fluidity.

We recommend they arrive at the start of the session to watch the pre-recording. They must arrive no later than 15 minutes prior the start of the scheduled live Q&A.

How are the questions received?

Chair(s) will receive a link to webpage that only has the Q&A box.

It is possible to switch on / off question moderation. If switched on: you can review questions and accept or not accept before they are posted. If switched off: all submitted questions will be posted automatically.

During the live Q&A, it is the chair(s) role to choose appropriate questions and ask them to the speaker(s).

How will the polling work?

The polling feature is available and the technology provider is Slid.o.

A representative from the company can join the session and moderate the polling. It is their role to start the poll (allowing audiences to see the poll on the screen) and to stop the poll. This person will need to be known in advance so they can be given the rights.

Polls will be displayed only after the recorded presentations in the Q&A session.

How many polls can we have?

You can have multiple polls.

Can we have a poll during the pre-recorded part of our session?

This is not recommended.

What is the deadline to provide polling questions and answers?

You must provide the name of the person who will moderate the polling during your session by January 24, 2022 on the industry portal under Session Configurator.

This person will receive a link to get access to Sli.do for your session. There they will be able to set and manage questions and answers. Please have these set before your session begins.

Are we able to see metrics of polling?

Yes.

Are we able to arrange a rehearsal slot before our symposia?

Yes you may book rehearsal slots for your symposia. There are limited slots available.

Rehearsals will take place between 7 – 11 February 2022. You must book your rehearsal slot in advance and pay in full for your slot by January 17, 2022.

What is the fee?

There is an additional fee of $1,000 USD which must be paid for before the rehearsal.

What are breakout rooms?

After your 60-minute session, there is an opportunity to invite your speakers and the delegates that followed your broadcast to a breakout room. They will be able to continue the discussion and interact/ask questions to your speakers. Breakout rooms are powered by Zoom as a standard. Please discuss with us if you would like alternatives. The breakout room duration is 30 minutes. This is an additional 30 minutes on top of your 60 minute session.

How do delegates join the breakout room?

There will be a button below the session video taking delegates to the breakout room. We encourage your symposium speaker(s) and moderator(s) to verbally announce the room at the start and end of the session.

Breakout rooms will be listed in the industry program schedule.

Are breakout rooms recorded?

Breakout rooms are not automatically recorded. Please enquire if this is something you are interested in.

Is there support in the room?

There will be a dedicated technician if you need any assistance.

Full-congress registrations

Companies may receive a number of complimentary full-congress registrations depending on your booking:

Platinum supporter: 3 full congress included

Gold supporter: 2 full congress included

Showcase (3-star): 2 full congress included

Showcase (2-star): 1 full congress included

Full-congress registrations allow access to all areas of WCN’22. These registrations will be ready in your industry portal for you to allocate names to before February 11, 2022. Any name changes received after the deadline are subject to a fee. These registrations are intended for use only by the company.

Industry access badges

You can request an unlimited number of complimentary industry access badges for your staff to use for organizing purposes. Industry access badges have access to all industry symposia and the industry showcase. 

Open access for symposia sessions

Industry symposia are open-access. This allows someone who may not be registered to WCN’22 to follow your symposia. They will register and be able to access the WCN platform but only be able to view the symposia. 

They still must register (to be able to share the metrics) but the registration is free. You will not need to enter any promo/discount code to receive the free registration. It is automatic.

How to order extra registrations

1. Go to portal and click on button: Add registrations to my group
2. The form will ask you to confirm your details and then click Next (bottom right)
3. Select the type of badge you need and confirm the amount needed. Click Next.
4. If you have selected a registration with a fee, complete the Payment

How to provide names for registrations

Go to portal and click on button: Complete badge names for my group

The main contact should provide the following information for each delegate in your group: title, name, surname, country, and email address.

Please check that participant’s names are entered correctly (example format: John Smith). Names should not be entered in CAPITAL letters.

Deadline: February 11, 2022.

Do I need to register speakers and chairs to take part in live Q&A?

It is not technically necessary to register your speaker – they’ll be able to participate in the live Q&A without registration (as it’s a separate link for them).

What data will we receive about WCN’22?

All industry participants will receive a WCN’22 statistics report after the congress with information such as: total number of delegates, % breakdown of interests and practice settings, country and region data, and abstract statistics.  This information is general and will not identify any delegate individually.

What data will we receive about our symposia?

Industry symposia organizers will receive an export of their session metrics. It will show the unique amount of visits and the total amount of visits to your session. If the participant has agreed to share their data, the report will contain their registration information including: date of visit, first name, surname, gender, email, affiliation and country. It may also contain: area of activity, professional interest, practice setting (to be confirmed). This data will identify delegate(s) individually and is only shared upon their consent. When delegates log-in to WCN for the first time, they will be prompted to update their profile and set the following preferences:

• Please do (not) share my details with organizers of symposia sessions I attend
• Please do (not) share my details with booths I visit in the Industry Showcase

If the delegate does not give consent to share their registration details, the line in the report will not include any of the abovementioned data.

Will we receive data about other symposia?

Symposia organizers will only receive information pertaining to their own session. They will not receive a comparison report to other symposia.

When will we receive metrics?

Organizers will receive a report on the same day with raw data (end of day CET time). At the end of WCN, symposia hosts will receive a cleaned-up version with data graphs.

What is included in the promo pack?

• Congress banners
• Congress presentation slide
• VWCN logo in various formats
• Social media image templates
• Suggested text for your social media posts
• Official VWCN hashtags

You will find here information for the different advertising opportunities at WCN’22. Please contact Charleigh Claire at [email protected] for more details or to complete a booking form.

Ad in Congress E-Newsletter

Fee: $4,000

Specifications: 190 x 600px      No specific product advertising allowed.    GIF/animated images are not recommended as can affect quality. 72 DPI is optimal for all web artwork.

Submit via email to [email protected]

Please note the template is subject to change slightly depending on content. There are two ad spaces available per newsletter of equal size.

Article in Congress E-Newsletter

Submit an feature article on your symposium or information about breaking research, advances in healthcare, patient care and more, in editions of the WCN E-Newsletter.

Fee: $4,000

Specifications: Title + article of maximum 900 words

Submit via email to [email protected]

Please note the template is subject to change slightly depending on content. There are two ad spaces available per newsletter of equal size.