Registration

What is included in your WCN’25 Registration? 

• Access to all ISN WCN scientific program sessions and plenary sessions February 7- 9, 2025  
• Access to the opening ceremony and welcome networking reception on February 6, 2025 
• Access to the ISN WCN Exhibition Hall and Poster Area during opening hours  
• Access to all ISN WCN industry sessions
• Access to published abstracts in Kidney International Reports®, and other publications (meeting newsletters, meeting material)  
• Access to the Global Kidney Policy Forum  

Registration to the pre-congress courses and to the Interventional Nephrology Course (February 6, 2025) is not automatically included in a WCN’25 registration. Access to the courses must be purchased separately. You can do so at any moment via the registration portal. Access to the Interventional Nephrology Course is subject to availability.

The pre-congress courses scheduled for February 6, 2025, are not included in the congress fees, and they will need to be purchased separately.  

All registration fees are quoted in USD ($). Payment in any other currency will not be accepted. The invoicing address can be set up during the online registration process. Invoices are generated automatically once the payment is finalized. It is not possible to change invoicing or invoice data once the payment is finalized. Make sure to update your invoice address and data during the online registration process.  

Registration fees are based on the date of receipt of the online registration request. The prices indicated are only applicable if both the registration request and the payment are received before midnight, Central European Time (GMT +1), on the relevant registration deadline date, otherwise, the higher registration fee will be applied. 

Payment by Credit card (Visa, MasterCard or American Express) can be securely made online. We recommend not providing credit card details by email. Payment by bank transfer is accepted up to January 30, 2025. After January 30, 2025, any outstanding amounts must be paid by credit card. Cash payments are not possible.  

Any cancellation or change of your registration must be done in writing to the WCN organizers (registrationswcn@theisn.org) and will be subject to the following conditions:   

Cancellation of participation by the participant   

• On or before January 20, 2025: refund of fee minus an administrative charge of 150 USD.
  Please note that in the case of a registration fee lower than 150 USD, there will be no refund.  
• After January 20, 2025: no refunds will be issued.
  Refunds for cancelled registrations will be processed after WCN’25.  

Name changes/replacements
Name changes will only be possible for confirmed and paid registrations.  

• On or before January 20, 2025: replacements or name changes can be made free of charge.  
• After January 20, 2025: replacements or name changes are subject to an administrative fee of 50 USD.  

Non-attendance/no-show

Should a registered delegate not be able to attend the congress, for whatever reason, no further claims for reimbursement or waiving of fees can be made. *A fully paid registration will give you access to post-WCN content even if the delegate is a no-show. 

Double payment/over-payment 
In case of double payment or over payment, an administrative fee of 50 USD is applicable on the refund.  

The deadline abstract presenters must register by is November 6, 2024, to have their abstract published in Kidney International Reports® and presented at WCN. 

A cancellation of registration after the registration deadline will result in no publication and presentation of the abstract unless the abstract presenter is replaced by a fully registered delegate. Please note that in case you receive a grant or sponsorship support after registering and wish to cancel/refund, the WCN cancellation policy will apply.  

In the event the presenting author cannot attend, and they wish to change to a new presenting author, the original presenting author must communicate this information to the Abstract team (abstractswcn@theisn.org) to confirm that the new presenting author is registered. Failure to do so will result in the withdrawal of the abstract. 

Abstract presenters must register using the same email, if they fail to do so and do not communicate the change of email to the Abstract team, the abstract might not be published in Kidney International Reports® or presented onsite. WCN organizers will not be held responsible for non-publication. 

WCN’25 organizers reserve the right to modify the congress program and congress elements at any time. Details published on the congress website are subject to change or subject to substitution. Delegates are encouraged to check the congress website for updates on a regular basis via www.theisn.org/wcn/. No right to further claims or waiving of fees will be possible should the WCN’25 organizers be obliged to alter the program of the congress.  

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the organizers shall be entitled to cancel or modify the dates of the congress. Registered participants shall not be entitled to seek compensation for any costs or damages incurred because of such cancellation or change other than the registration fee paid. The organizers will not be liable for any theft or damage to property and/or persons caused on site during the congress, by any factor whatsoever, unless there has been a fault, intent, or deliberate recklessness on the part of the organizers.  

All delegates will be asked to fill in their online profile. Please note that the information will be used by WCN organizers only for statistical purposes and to improve future events.  

Delegates with uncompleted profiles will not be able to download their certificate of attendance, so we urge delegates registered by third parties or under groups to complete their profile before the congress.

Data collected by the organizers will only be used to manage your registration for the congress and to provide you and other participants with relevant information about your attendance. Data may be shared with the hosting societies and session chairs for planning purposes but will never be shared with other third parties without your expressed and recorded consent.  

Information collected during the registration process will be used to process your purchase and manage the congress and related events as well as ensure you receive an invoice, congress badge, invitation letter, and certificate of attendance where appropriate. Without this information, we will be unable to properly process your registration. The recipients of the data are the WCN organizers and official registration vendor (Anderes Fourdy Events). Data will be stored and used in a secure environment.  

In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from the WCN organizers, access to and rectification or erasure of your personal data or restriction of processing concerning your data. For such a request, please contact the WCN Registration team registrationswcn@theisn.org (be aware that proof of identity will be requested during the process).  

During in-person congresses, by providing the event badge to third party exhibitors/industry symposia at the event, participants explicitly consent to the transfer of their identification and contact data to such exhibitors/industry symposia for research and direct marketing purposes. If participants do not want to share data to exhibitors, they should not provide their badge for scanning at the booth/symposium room.   

The International Society of Nephrology (ISN) will be taking photos during its in-person congresses. These images will be used by the ISN to share news about the congress and promote future congresses. Images may be used on the ISN website, in ISN news, printed publicity and published on the ISN’s social media and e-mails. They will be stored securely on the ISN server. If you would prefer not to be photographed, please email the ISN, infowcn@theisn.org, at any time.