Group Registration – International Delegates

The WCN’24 registration fees include: 

• Access to the Opening Ceremony and Welcome Networking Reception on April 13, 2024 
• Access to all ISN WCN scientific program sessions and plenary sessions from April 14 to April 16, 2024 
• Access to the exhibition hall and poster area during opening hours 
• Access to all industry symposia 
• Access to published abstracts in Kidney International Reports®, and other publications (meeting newsletters, meeting material) 
• Access to the Global Kidney Policy Forum  
• Registered delegates are entitled to register for optional educational (additional fees apply) on April 13, 2024 

The pre-congress courses scheduled for April 13, 2024, are not included in the congress fees, and they will need to be purchased separately. 

All registration fees are quoted in USD ($). Payment in any other currency will not be accepted. The invoicing address can be set up during the online registration process. Invoices are generated automatically once the payment is finalized. It is not possible to change invoicing or invoice data once the payment is finalized. Make sure to update your invoice address and data during the online registration process. 

Registration fees are based on the date of receipt of the online registration request. The prices indicated are only applicable if both the registration request and the payment are received before midnight, Central European Time (GMT +1), on the relevant registration deadline date, otherwise, the higher registration fee will be applied. 

Payment by credit card (Visa, MasterCard or American Express) can be securely made online. We recommend not providing credit card details by email or phone. Payment by bank transfer is accepted until March 30, 2024. After March 30, 2024, any outstanding amounts must be paid by credit card. Cash payments are not possible.

• Conditions

Group registrations are available for a minimum of 10 people. Group registrations are only accepted online. We do not accept registrations via email or telephone.  

One individual may be appointed as the main contact. Only this person should facilitate the group registration and will receive information and updates from the ISN Registration Team. This main contact must first create an account for her/himself (if s/he has not one already) to login into the online registration portal. Once successfully logged in, the main contact may request a group registration by indicating the number of registrations required for each registration category. Please note that no members’ names or other info are requested at this stage. 

Once the payment is received, each member of the group will instructions to upload their individual details. These details should include the delegate’s title, first name, last name, organization, country, and personal email address. 

All group members are required to upload their details no later than April 1, 2024. It is important to note that the main contact person is not automatically included as one of the group delegates. If the main contact person wishes to participate in any WCN congress activities, they must register either as part of the group or separately. 

• Collection of Congress Material On-site

The group contact person (or an authorized representative) will collect congress badges and materials for the entire group, and it is his/her sole responsibility to distribute them to each individual delegate. Collecting group congress materials is scheduled for Friday April 12, 2024, between 16:00 and 19:00 and for Saturday April 13, 2024, between 09:00 and 12:00 ONLY (based on pre-arranged appointments). The Congress organizers will not be held responsible shall the group contact person fail to distribute congress badges and material to the delegates. 

• On or before March 20, 2024: refund of fees paid minus an administrative charge of 150 USD per registration.
  Please note that if a registration fee is lower than 150 USD, there will be no refund. 
• After March 20, 2024: no refunds will be issued.
  Refunds for cancelled registrations will be processed after WCN’24. 

Name changes/replacements
Name change will only be possible for confirmed and paid registrations. 

• On or before March 20, 2024: replacements or name changes can be made free of charge. 
• After March 20, 2024: replacements or name changes are subject to an administrative fee of 50 USD. 

Non-attendance/no show  
Should a registered delegate not be able to attend the congress, for any reason, no further claims for reimbursement or waiving of fees can be made. 

Double payment/overpayment 
In case of double payment or over payment, an administrative fee of 50 USD is applicable on the refund.  

Registered and paid participants will be able to download a certificate of attendance. This certificate is only made available on the WCN Registration Portal, after the congress. More information about the certificates will be published on the WCN’24 website before the congress. 

Congress organizers reserve the right to modify the congress program and congress elements at any time. Details published on the congress website are subject to change or subject to substitution. Delegates are encouraged to check the congress website for updates on a regular basis via www.theisn.org/wcn/. No right to further claims or waiving of fees will be possible should the WCN’24 organizers be obliged to alter the program of the congress. 

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the organizers shall be entitled to cancel or modify the dates of the congress. Registered participants shall not be entitled to seek compensation for any costs or damages incurred because of such cancellation or change other than the registration fee paid. The organizers will not be liable for any theft or damage to property and/or persons caused on site during the congress, by any factor whatsoever, unless there has been a fault, intent, or deliberate recklessness on the part of the organizers. 

The official language of the congress is English. However, an AI-assisted live translation will be available onsite. WCN participants will have, via their mobile, real-time access to translated audio, subtitles, session transcripts, and same-language captions in over 30 languages. For more information, please click here.

This letter is available to help participants obtain funds or absence approvals. It does not imply a commitment on the part of the organizers to provide any support, financial or otherwise. A letter of invitation will be available to the registered delegates who have completed payment of their registration fees only. These ‘Invitation Letters’ can be downloaded on the online registration portal. This letter cannot be used to apply for the visa. Please check our Visa and Passport page, should you need an invitation letter for Visa purpose.

Data collected by the organizers will only be used to manage your registration for the congress and to provide you and other participants with relevant information about your attendance. Data may be shared with the hosting societies and session chairs for planning purposes but will never be shared with other third parties without your expressed and recorded consent. 

Information collected during the registration process will be used to process your purchase and manage the congress and related events as well as ensure you receive an invoice, congress badge, invitation letter, and certificate of attendance where appropriate. Without this information, we will be unable to properly process your registration. The recipients of the data are the WCN organizers and official registration vendor (Anderes Fourdy Events). Data will be stored and used in a secure environment. 

In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from the WCN organizers, access to and rectification or erasure of your personal data or restriction of processing concerning your data. For such a request, please contact the WCN Registration team registrationswcn@theisn.org (be aware that proof of identity will be requested during the process). 

During in-person congresses, by providing the event badge to third party exhibitors/industry symposia at the event, participants explicitly consent to the transfer of their identification and contact data to such exhibitors/industry symposia for research and direct marketing purposes. If participants do not want to share data to exhibitors, they should not provide their badge for scanning at the booth/symposium room.  

The International Society of Nephrology (ISN) will be taking photos during its in-person congresses. These images will be used by the ISN to share news about the congress and promote future congresses. Images may be used on the ISN website, in ISN news, printed publicity and published on the ISN’s social media and e-mails. They will be stored securely on the ISN server. If you would prefer not to be photographed, please email the ISN at infowcn@theisn.org at any time. 

To deliver high-quality experience, WCN organizers will provide a safe and welcoming environment where participants can share information and ideas in a professional, positive and friendly way.  

WCN organizers will not accept any intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions. This includes but is not limited to offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, deliberate intimidation, and stalking. 

All attendees, including speakers, sponsors, vendors, partners, and staff are expected to adhere to the following code of conduct during WCN and on conference-related social media: 

• Be considerate, respectful, collaborative, and inclusive, 
• Participate in an authentic and active manner (please remember to update your profile), 

• Refrain from demeaning, discriminatory, prejudicial, or harassing behavior and speech, 
• Do not use inappropriate language and images, 
• Do not engage in harm or threats of any kind, 
• Do not inappropriately disrupt presentations, talks and the virtual congress in general, 
• Do not make audio or visual recordings of slides, Q&A, oral or poster presentations, forums/chats without presenter/author’s permission. 

Attendees can report inappropriate behavior to the congress organizers at registrationswcn@theisn.org. In case of inappropriate behavior, WCN organizers reserves the right to take any action deemed necessary including removal from the virtual congress without warning or refund, and they reserve the right to refuse attendance at future ISN meeting, virtually or in person. 

Minors (persons under 18 years of age) are allowed to access the congress venue and areas in use by WCN’24. Minors must be registered (no fee applies, please contact registrationswcn@theisn.org to receive the applicable registration form). Minors must at all times be accompanied by one parent or caretaker (1 minor = 1 adult). The accompanying person must be fully registered for WCN’24. Adults are fully responsible to ensure appropriate and correct behavior of the children and interference with the congress activities will not be accepted. The organizers take no responsibility for content deemed unsuitable for children which may be displayed during WCN’24 congress sessions.

Regardless of their registration status, minors will not be admitted to the Opening Ceremony and plenary lecture, the exhibition hall, the Interventional Nephrology Course and industry symposia. Registered children will be required to wear a badge or wristband (depending on the age) which will include the contact details of their caretaker all times whilst on site.