WCN’26 Registration terms and conditions

What is included in the registration

• Complimentary access to WCN courses (except the Hands-on Masterclass: Interventional Nephrology, Dialysis Access and Ultrasonography course, which requires separate registration)
• Full access to all scientific and industry sessions, with live translations in >60 languages for the scientific sessions
• Entry to the exhibition and poster areas
• Networking activities, including an invitation to the Opening Ceremony and Welcome Networking Reception (March 28)
• 30-day access to WCN’26 content on-demand after the congress – ISN members get unlimited access.

Fees, payment and invoicing

• All fees are in USD. Other currencies are not accepted.
• Invoice information (address and personal data) must be set up during registration; changes cannot be made after payment completion.
• Fees are determined by the date both the registration request and payment are received. Prices indicated applied until midnight, Central European Time (GMT +1) of the date.
• Payment by bank transfer is accepted until March 13, 2026. Cash payments are not accepted.

Cancellation or changes to confirmed registrations

Any cancellation or change to your registration must be communicated by email to the registration team at registrationswcn@theisn.org and will be subject to the following conditions:

• On or before February 25, 2026. The registration fee will be refunded, minus an administrative charge of USD 150.
  Please note: If the registration fee is less than USD 150, no refund will be issued.
• After February 25, 2026: No refunds will be issued.
  Refunds for cancelled registrations will be processed after WCN’26.

Name changes/replacements

• On or February 25, 2026: Replacements or name changes may be made free of charge.
• After February 25, 2026: Replacements or name changes will incur an administrative fee of USD 50.

Non-attendance/no-show

Should a registered delegate be unable to attend the congress for any reason, no reimbursement or waiver of fees will be granted.
Your WCN registration includes 30-day access to WCN’26 content on-demand after the congress even in the case of a no-show.

Double payment/overpayment

In the event of a double payment or overpayment, an administrative fee of USD 50 will be deducted from the refund.

Abstract presenter registration

Presenting authors must register for the congress by January 14, 2026, to have their abstract published on Kidney International Reports® and to present a poster. Failure to register by this date will result in the abstract not being published or presented. Read abstract submission conditions

If the presenting author is unable to attend, a co-author may present the abstract instead, provided they are registered.

The original presenter must inform the abstract team at abstractswcn@theisn.org of the change by January 14, 2026 and provide the registration number of the new presenting author at the same time. Failure to do so will result in abstract withdrawal. No exceptions. Read abstract submission conditions

Abstract presenters must register using the same email, if they fail to do so and do not communicate the change of email to the abstract team, the abstract might not be published in Kidney International Reports® or presented onsite. WCN organizers will not be held responsible for non-publication.

Certificate of attendance

Registered and paid participants will be able to download a certificate of attendance. The certificate will be available exclusively on the ISN Events Portal after the congress. Further information regarding certificates will be shared closer to the event.

Note: Delegates with uncompleted profiles at the ISN Events Portal will not be able to download their certificate of attendance. We urge participants registered by third parties or under group registrations to make sure their profiles are completed before the congress.

General liability and insurance disclaimer

• The organizers reserve the right to adjust the program or congress elements at any time. Updates will be published on the website. No right to further claims or waiving of fees will be possible should the WCN’26 organizers be obliged to alter the program of the congress.
• In case of cancellation or date change due to unforeseen circumstances, refunds will be limited to registration fees already paid.
• The organizers are not liable for theft, damage, or personal injury during the event unless caused by deliberate negligence.

Code of conduct

• Be respectful, inclusive, and collaborative.
• Refrain from offensive language or conduct.
• Do not record presentations or discussions without explicit consent.

Violations may result in removal from the event without refund and exclusion from future ISN events. Report inappropriate behavior to registrationswcn@theisn.org.

Data privacy

• Data will be used only to manage your registration and participation at WCN.
• Data may be shared with hosting societies/session chairs for planning but will not be given to third parties without consent.
• ISN and its vendor (Anderes Fourdy Events) will store and process data securely.
• Under EU Regulation 2016/679 (GDPR), you may request access, correction, or deletion of your data by contacting registrationswcn@theisn.org (proof of identity required).
• By allowing badge scans by exhibitors/sponsors, you consent to your contact details being shared with them.
• Photography/Filming Notice: ISN may capture photos/videos during WCN for promotional purposes. If you do not wish to be filmed or photographed, please email infowcn@theisn.org.

Access for minors

• Minors must be registered (no fee applies), please contact registrationswcn@theisn.org to request the appropriate registration form.
• Each minor must be accompanied at all times by a parent or guardian (1 minor = 1 adult). The accompanying adult must be a registered WCN’26 attendee. Adults are fully responsible for ensuring appropriate behavior from minors. Any disruption to congress activities will not be tolerated.
• The organizers are not responsible for any content presented during the congress that may be considered unsuitable for children.
• Minors will not be admitted to the opening ceremony, plenary sessions, exhibition area, Interventional Nephrology Course, and industry sessions.
• Registered minors will be required to wear a badge or wristband (depending on age), which must include the contact information of their accompanying adult while onsite.

For group registrations only:

Profile completion

Final date for uploading delegate details is March 6, 2026. After this date, name changes or new entries will incur a USD 50 fee per participant. Empty tickets will be cancelled without refund.

Onsite badge and material collection

The group leader (or authorized representative) must collect all badges and congress materials for the group.

Distribution to individual members is the group leader’s responsibility.

• March 27, 2026: 2 – 6 p.m.
• March 28, 2026: 9 a.m. – 12:00 p.m. (noon)

Organizers are not responsible if badges/materials are not distributed to delegates.