Research Ethics Committee Applications

Research Ethics Committee Applications

The Role of Review Ethics Committees

To ensure medical research is ethical, it is prudent that institutions involved in research, especially involving human subjects, are overseen by a formally designated, independent, group of trained professionals. These professional committees are commonly called Institutional Review Board (IRB) or Ethical Review Board (ERB). Their role is to ensure that all research performed at that institution upholds the principles of medical ethics such that participants are protected from undue risks.

Applying to an IRB

To seek an IRB’s approval, one has to submit a written proposal of the planned research. Before doing so, go through the guidelines of the relevant IRB. A research proposal should generally include:

Title

A short title which describes the key proposed questions.

Preamble

This should discuss the background and include a review of literature highlighting key debates and developments to rationalize the need for the proposed study. Any previous, similar or related research involving either animals or humans should also be summarized.

Research Question

The objectives of the research should be described. What questions and issues would be explored? The need and appropriateness of the study should be justified.

Selection of participants

Participants’ entry criteria should be detailed. Criteria for age, gender, or any other factors should be included. Method of recruiting participants for research should be described. Exclusion criteria should also be mentioned.

Consent

Informed consent should describe, in simple non medical terms what the research is about, what is expected from the participant, what benefits are expected from the study, and what is the risk involved. It should also clarify that the participation is voluntary and that a participant may withdraw from the study any time at his free will without any fear or penalty. How the confidentiality and anonymity would be protected must also be explained.

Research Methodology

Study design must be clearly outlined. Randomization and control methods should be elaborated. The investigational activities, treatments, or procedures must be detailed. Endpoints must be defined. Study data collection, analysis and its interpretation should be detailed including analysis of data during the study. Advantages and limitations of the research approach should be discussed.

Plan of work and time frame

Outline of various stages of the study with a timeline should be mentioned.

Monitoring Adverse Effects

Methods of monitoring, documenting and managing adverse events should be mentioned. In case of adverse effects or for any other reason criteria for stopping the trial should be stated.

Data Management and Interpretation

The method for analysis of the data should be described.

Resources

Availability of resources required for the research including qualified personnel, their training, equipments or any other must be documented and confirmed.

References

All references cited should be properly listed.

Note that many organizations have standardized application forms, typically submitted online.

What to expect from the IRB response?

Depending on the risk the participants would be exposed to. A research proposal may fall into one of three categories: Exempt of review, Expedited review, or a Full Board review.

Exempt of review:

‘Exempt’ means review by one IRB member, sometimes in consultation with another. A research activity may be declared exempt if it is considered low-risk e.g.

  1. Research conducted in established or commonly accepted educational settings, involving normal educational practices.
  2. Research using anonymous or no-risk tests, surveys, interviews, or observations.
  3. Most research involving public officials.
  4. Research involving the collection or study of existing data if it is publically available or if subjects cannot be identified.
  5. Research examining public benefit or service programs.
  6. Taste and food quality evaluation and consumer acceptance studies

Expedited review:

Research may qualify for ‘expedited review’ if it involves only minimal risk to participants, does not include intentional deception, does not employ sensitive populations or topics, and includes appropriate informed consent procedures. For example, the collection of physical data through non-invasive procedures is eligible for an expedited review, including: Height and weight, ECG, MRI, Ultrasound, moderate exercise, blood or other body fluids. ‘Expedited Review’ is usually done by the IRB chair and one or more experienced reviewers.

Full board review:

A full board review is required for research that is judged to involve more than minimal risk, or involves protected populations such as children, prisoners, or disabled individuals. The following categories of research require full IRB approval:

  1. Projects for which the level of risk is determined by the IRB Chair to be greater than minimal.
  2. Projects that involve the intentional deception of subjects, such that misleading or untruthful information will be provided to participants.
  3. Projects that involve sensitive or protected populations (such as children or cognitively disabled individuals).
  4. Projects that plan to use procedures that are personally intrusive, stressful, or potentially traumatic (stress can be physical, psychological, social, financial, or legal).

Time taken by the IRBs may vary depending upon the category of review and schedule of the IRB. Investigator should check this with the relevant IRB in advance.

IRB to apply to?

The number and structure of IRBs varies widely between different jurisdictions. In some countries, agreements have been reached such that at IRB approval at one site can be held to cover multiple other sites in the same country. In other countries, a central screening application to a national body is required prior to submitting to the local IRB representing the study site.